Website Content Guidelines
- Category: Article Submission Help
Website Content Guidelines
So you have something you'd like to see on the website, and are unsure how to do it? Here are some guidlines to help get you started. If your question isn't answered here, drop me a line.
What information do I need to send the Webmaster?
To post an item on the website, I need three things:
- The item/article (heading, body, author, contact info if applicable);
- The place(s) on the website you would like to see the article;
- When the article should be removed or archived (date); and
- (optional) Graphics/images, downloadable documents, etc.
Timeline for Submissions
Unlike the Communicator which has a very predictable submission date, one can send submissions to the Webmaster for posting to the website anytime. Please be aware of the following:
- Please allow at least one week to post the item. If you need it posted sooner than one week, please indicate this in an obvious way so that I see it, like POST THIS NOW in the subject line.
- The item should be on the website no later than three weeks before the event, so it needs to be submitted between one month to six weeks before the event.
- The Webmaster needs to receive an email about an event in order to put it on the site. Do not assume that information sent to the Office Administrator or to the Communicator will be sent to the Webmaster. Please see the next section for more details.
What NOT to Submit
- If you are submitting pictures, get permission from the people in the pictures (unless it is a group shot of adults).
- If you are submitting pictures of children, get permission from the parent/guardian (preferrably in an email or in writing, unless they are your kids).
- Do not include private information or contact information that you are not comfortable being on the website. If you are including someone else's email or phone number, check with them first, before sending it to me.
I assume that you have checked with all your sources and gotten permission before you send it, and will not assume any liability, nor will the church, if anyone is cranky about their information showing up on the website.
Q: How do I submit?
- Please include exactly the information you want to appear on the site. Be specific about your contact information in particular: email address/phone/contact the church office/etc. I will email you after the item is posted so that you can check your item and ensure its accuracy.
Q: Where should my item go?
Most items go in the Announcements section.. If you are part of a committee, it might go in the committee section. If you are unsure, contact me and I will help you.
Q: Can I just send it to the Communicator Editor and have it show up on the Website?
No. I have a policy not to use any information from the Communicator unless asked to specifically by the author of the Communicator item. There are sound reasons for this, below.
Why not just CC me when you send your email to Joyce for the Communicator. Easy!
Here are the reasons why it's policy not to take information from the Communicator:
- The website should be the most current source of information. By the time the Communicator is printed and distributed, often information is sometimes weeks old. The website is an immediate medium, which can be updated quickly, and is best for last-minute changes in schedules and other notices.
- Not all content destined for the Communicator should be on the Website, and vice-versa. The Office Administrator, Communicator Editor, or Webmaster should not be responsible for deciding what information from the Communicator or Church Emails should appear on the website; it is the responsibility of the person or committee submitting the information. I don't want to post information on the website and then find out later that the person submitting it didn't want it posted. This has happened, and I don't want it to happen again.
- If the Webmaster receives an email from a person or committee, there is a record that that person or committee wanted the text on the site, and this is good for accountability (see previous point).
- The format, length, and pertinent details may be different between the Communicator and the Website version.
The Web Calendar contains event titles, the start and end time of the event, and event information. Most events on the Calendar happen at the church, except for a few groups who meet elsewhere, such as the Theatre Discussion Group.
Calendar Inclusion Guidelines
- Events will be listed on the Calendar if they are being held at the church or on church grounds.
- This includes church-sponsored events, such as church fundraising concerts or RE overnight events.
- This includes non-church events which are organized by a church member(s). In the details area of the event, something should be added to indicate clearly that the event is not a fundraiser for the church.
- This includes private (non-UU) functions, such as a weddings or parties. No personal details of these events will be listed, and only a generic “private function” or “wedding” and start and end times will be listed. Please note that non-church events are not necessarily listed on the web calendar as some renters prefer to keep their event private. It is important to contact the Office Administrative Assistant for reservations.
- This includes miscellaneous events happening at the church that do not have an informative or entertainment value (such as a conference or concert, respectively), such as the setting up of polling stations, preparations for the garage sale, or a movie crew shooting a film.
- Events will be listed on the Calendar if they are not being held at the church, as long as they are either a UU function (Parade or March, Highway Cleanup, etc.) or a UU group or function which is not being held at the church, but is a church function or group (MTC Theatre Discussion Group for example).
- Events will not be listed on the Calendar if they are not church-sponsored events and they are not happening at the church.